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Quotation
QUO-001
From
Your business
Quote for
Client
| Description | Qty | Rate | Amount |
|---|---|---|---|
| — | 1 | $0.00 | $0.00 |
Free Quotation Generator
Build a quotation with line items, tax, discount and a date the price holds until, then download it as a PDF. Says what's included and what isn't, which is what stops a quote turning into an argument later.
Built by Slashit · Last updated 27 September 2026
What is the quotation generator?
A quotation is a written offer: this is the work, this is the price, and the price holds until this date. It is not a bill. Nothing is owed until the client accepts it and the work is done, at which point the quote becomes an invoice. The distinction matters more than it sounds, because a quote that reads like an invoice confuses clients and a quote with no expiry date can be waved at you nine months later when your rates have changed. This generator builds the document in your browser: add your line items, set tax and any discount, give it a date the price is valid until, and download a PDF.
How our free quotation generator works
Enter both businesses
Yours and the client's. Your details are remembered on your device, so the next quote starts half-finished.
Add the work as line items
A description, a quantity and a rate for each. The maths updates as you type.
Set tax, discount and the valid-until date
The valid-until date is the part people forget. It is what stops an old price being held against you.
Download the PDF
Print or save to PDF, then attach it to an email. Nothing is sent to a server.
What can you use the quotation generator for?
A client comparing three suppliers
An itemised quote with clear inclusions usually beats a lower number with no detail. People buy the one they understand.
A job that might change
Quote the known work, and use the notes to say plainly what would be charged separately.
A repeat client
Your own details are saved, so a second quote takes a minute.
A quote that becomes an invoice
Once it is accepted, put the same line items into the invoice generator. The numbers already agree.
Who uses our free quotation generator?
Freelancers
Reply to 'how much would that cost?' with something that looks considered rather than a number in a message.
Trades and services
Quote for a job on site, itemised so the client can see what each part costs.
Agencies
Put several options in front of a client — a lean version and a fuller one — as separate quotes.
Small shops
Quote for a bulk or custom order before taking a deposit.
Why use the quotation generator?
It expires
A quote with a valid-until date is a quote you can honour without losing money later.
Nothing is uploaded
Client names and prices stay on your device. No account, no server, no copy of your pricing anywhere else.
Itemised, so it can be trimmed
When a client says the total is too high, line items let them remove something instead of walking away.
Quote, estimate, invoice — what is the difference?
The three documents get used interchangeably, which causes most of the confusion around getting paid.
| Document | What it means | Is money owed? | Can the price change? |
|---|---|---|---|
| Estimate | A rough guess, given early | No | Yes — it is explicitly approximate |
| Quotation | A firm offer at a fixed price | No, not until accepted | No, while it is still valid |
| Invoice | A request for payment for work done | Yes | No — it should match the accepted quote |
Tips for getting the best results
Always set an expiry
Thirty days is normal. Without one, you have made an open-ended promise about your own prices.
Say what is not included
The notes field is the cheapest insurance you will ever buy. Hosting, printing, revisions beyond two — name them.
Give the quote a number
QUO-001 onwards. It makes referring back to it, and turning it into an invoice, straightforward.
Do not pad the total to leave room for haggling
It reads as a made-up number, and the client who does not haggle has simply been overcharged.
Frequently asked questions
Is a quotation legally binding?
In most places a quote becomes binding once the client accepts it — that acceptance forms a contract at that price. That is exactly why the valid-until date matters, and why a quote should say what is not included.
What is the difference between a quote and an estimate?
A quote is a firm price. An estimate is a best guess that you expect to move. If you are not confident enough to hold the number, call it an estimate and say so in writing.
How long should a quote be valid for?
Thirty days is the common default. Use less if your own costs move quickly — materials, subcontractor rates, exchange rates.
Should I include tax in a quotation?
Show the tax as its own line. A total that quietly includes tax looks cheaper than it is, and a client who discovers it at invoice time feels misled.
Can I turn this quote into an invoice?
Yes. Use the invoice generator with the same line items. Because both are built the same way, the figures match without retyping.
Is my pricing information stored anywhere?
No. Everything happens in your browser. Your business details are saved on your own device for convenience and can be cleared at any time.
Do I need to number my quotes?
You are not usually required to, but it makes your own records much easier and looks more organised to the client.
